Introduction
File Details helps you understand whether a document is externally shared or exported to Copilot, and lets you manage access to the generated artifacts.
Steps
Open the artifact or document File Details page.
In the Overview tab, review the status (examples):
Draft
Externally shared
Exported to Copilot
Adding to Copilot
Included in Copilot
Export to Copilot is out of date
Archived
Find Collaborators with access.
If you have edit permissions, add or remove users/groups using the Share component.
Notes / Tips
External Share artifacts keep their own access list and do not sync from the source after creation.
For Copilot artifacts, the Organization – All employees group and the company-wide toggle are kept in sync.
While ingestion is running, access controls may be disabled temporarily.
Summary / Next Steps
Use File Details to audit access and quickly adjust who can view the external snapshot or Copilot artifact.